Virtual Booth

University campuses often face logistical bottlenecks when planning, approving, and executing student-led and institutional events. Traditional processes involving paper forms, fragmented communication, and disconnected scheduling systems lead to inefficiencies and delays. This project proposes U-Plan, a centralized mobile and web-based application designed to streamline event coordination across university departments. U-Plan aims to simplify communication between students, clubs, faculty advisors, and administrative bodies, enabling faster approval workflows and improved transparency. Key features include an integrated event scheduling module with automatic conflict detection, real-time approval tracking, task delegation tools, document submission capabilities, and a comprehensive analytics dashboard. The application also introduces a public-facing module for external organizations such as NGOs or corporate partners to propose collaborative events. This external access is governed through structured approval flows, automated vetting mechanisms, and secure communication channels, ensuring only credible and relevant events are entertained. Furthermore, once approved, these events are integrated into the university’s central calendar to prevent overlaps and support strategic event planning. U-Plan is designed with strong alignment to the United Nations Sustainable Development Goals (SDGs). Specifically, it supports SDG 4 (Quality Education) by promoting skill-building and academic engagement through events; SDG 11 (Sustainable Cities and Communities) by fostering university-community collaboration; and SDG 17 (Partnerships for the Goals) by facilitating institutional engagement with external stakeholders. Through digitization and integration, U-Plan has the potential to transform university event management into a transparent, inclusive, and sustainable ecosystem that benefits both internal and external communities.